What can change
- Meeting time.
- Meeting link.
- Calendar event ID or recurring instance ID.
- Attendees.
- Whether the meeting still qualifies for bot scheduling.
What to do
- Recheck the event on the dashboard after the calendar update syncs.
- If the meeting link changed, confirm the upcoming card shows the new URL before the call starts.
- If the notetaker is still tied to the old link, cancel and schedule it again or use the update-link flow when the UI exposes it.
- If the meeting was rescheduled very close to start time or the bot already joined at the old time, use Add the bot to a live or ad hoc meeting to dispatch a fresh bot.
- For recurring meetings, choose whether the change affects only one occurrence or future occurrences.
What to expect
- A changed calendar event may briefly show stale notetaker state.
- If an old event was explicitly unscheduled, Ergo may keep a marker so it does not re-add the bot automatically.
- If the meeting starts before the updated event is available, use Add the bot to a live or ad hoc meeting.
- Avoid editing or rebooking an event while the bot is already live unless you can verify the bot remains in the meeting and the completed record processes normally.