Who can use this
- Super admins can view and change the recording disclaimer setting.
- Other admins and users inherit the organization setting for bot-recorded meetings.
Before you start
- Confirm your organization’s recording-notice requirements with your legal or compliance owner.
- Decide whether the bot should post the disclaimer message for meetings it joins.
- Review desktop recording behavior separately because desktop recording does not rely on the meeting bot joining the call.
Steps
- Open the calendar settings menu as a super admin.
- Find Recording Disclaimer.
- Turn the switch on or off.
- Confirm the setting with a scheduled bot meeting.
What to expect
- When enabled, Ergo includes chat-message configuration for meeting bots so they can announce that the meeting is being recorded.
- When changed, Ergo saves the organization setting and attempts to update active or scheduled bots for the organization.
- The setting controls the bot disclaimer message. It does not replace your consent, notice, or recording-policy obligations.
- The setting does not change meeting visibility, summary emails, or recording access.
Common issues
- The setting is missing. Confirm the acting user is a super admin.
- A bot already joined before the change. Check the specific meeting; already-created bot behavior can depend on whether the bot update succeeded.
- A desktop recording needs a notice. Review the desktop recording workflow separately.
- A meeting platform does not show the chat message. Confirm the bot was admitted, the meeting platform supports the message, and the org setting was enabled before or during bot scheduling.